Skip to Main Content

Gain structureSuccessful RFP development

Getting it right: Establishing informed requirements to achieve the perfect fit

When an organization begins the complex process of system enhancement or replacement, early efforts to define requirements and craft clear, concise RFPs demand intense focus—and pay long-term rewards. BerryDunn has developed efficient, effective, and proven methodologies for assessing software system needs, bringing objective, dedicated support that paves the way for success. We work collaboratively with you to develop a comprehensive RFP and requirements package based on current needs, while allowing flexibility for future change and growth. 

Our team has provided requirements and RFP support to a wide variety of public and private entities, including government agencies, municipalities, academic institutions, healthcare systems, and for-profit corporations of all sizes. Our process typically includes:

  • Competitive solutions analysis. Our consultants advise organizations on a full range of available solutions. BerryDunn’s input establishes out-of-the-box functionality and identifies solutions that may require configuration and third-party solutions for implementation—all while focusing on applicability, efficiency, and cost considerations. 
  • Collaborative review. We follow a structured, collaborative process with ongoing opportunities for stakeholders to offer input, augment specifications, and provide confirmation of our ultimate recommendations. 
  • Requirements documentation. We lead clients throughout the system selection life cycle, from requirements definition, RFP development, and proposal evaluation, through vendor demonstration facilitation and contract negotiation. 
  • Needs prioritization. BerryDunn works collaboratively with stakeholders and develops prioritized documentation that helps decision-makers to understand both essential features and useful, but non-essential enhancements for the future environment.  

We also tailor our service offerings to meet the unique needs of each client, often including: 

  • Collaborative requirements gathering and definition of needs
  • Gap analysis of current systems
  • Structured evaluation process
  • Assessment and feasibility of improvement options
  • Definition of data conversion objects and interoperability of systems

To learn more, please contact our RFP and requirements development services team

Related Professionals


BerryDunn experts and consultants